Croxley Green Society (CGS) is a representative association that facilitates the Croxley Revels and Croxfest. There are two web platforms www.croxleyrevels.co.uk and www.croxfest.co.uk. The CGS is committed to respecting and protecting your privacy.
- What information do we collect about you?
- How will we use the information about you?
- Information sharing
- Other websites
- Access to your information
- Basis for processing your data and retention
- Protection of personal information
1. What information do we collect about you?
1.1. Information we collect about you
We may collect information about you (such as your name, address and e-mail address) when you contact us to volunteer, when you complete an entry form to participate, sponsors information and data we process as part of the planning of the events. You may also contact us by social media links. Some data is considered to be more sensitive (including information that the CGS does not require, such as ethnicity, religion etc.) but the CGS may hold personal data about children under 16, which is regarded as sensitive information.
We also collect information about Committee members, members of external bodies and persons who we liaise with for administrative purposes.
1.2. Records of website use
Our website server automatically records information that your browser sends whenever you visit a page on our website, such as your IP address; details of the web browser and operating system that you are using; the date and time of your request; the specific page requested and how you arrived at that page (eg, the search term used to find the page or link clicked to access it). This is statistical data about our users’ browsing actions and patterns and does not identify any individual.
2. How will we use the information about you?
2.1. Information collected about you
We collect information about you to communicate with you for the purposes for which the information was given or inform you about any matters we feel might be of interest to you. The CGS will not share your information for marketing purposes with any other organisations.
3. Information sharing
We will not share your information with any third parties without your prior explicit consent unless required to do so to comply with a legal or regulatory obligation.
4. Other websites
5. Access to your information
You have a right to access, modify and delete the personal information that we hold about you. If you would like a copy of some or all of your personal information, please email us at
6. Basis for processing your data and retention
The CGS considers that the lawful basis for processing your data is based on
- Legitimate interests
- Performance of a contract
- Consent (consent will be relied on as a lawful basis in respect of processing data relating to children)
Unless otherwise required by law, your data will be stored for a period of one year after our last contact with you, at which point it will be deleted.
7. Protection of personal information
Data storage: Is by way of an electronic media. This will normally be on a home computer system that has security software installed.